o To ensure smooth work flow for daily site activities, assist clients, project manager, construction manager and site team.
o Prepare Daily Attendance/time-sheets Report – (DAR)
o Prepare Daily Activity Progress Reports – (DPR).
o Prepare Weekly & Monthly reports, logs & Forecast reports.
o Carry out day to day Administrative & Cost control tasks.
o Maintain log for new orientated employee’s & further processing.
o Prepare & maintain master data system & filing log for record purpose.
o Transmits documents and tracks incoming and outgoing documents.
o Archiving /Scanning/Printing - Renaming, recording and filing incoming hard or electronic copies of drawings (Internal and External).
o Maintain document logs for correspondence, material approval submitting, shop drawing, RFI (incoming & outgoing).
o Prepare monthly cash logs, heavy equipment’s logs, accounts & cost logs.
o Ability to work independent & support team with multi task management.

o Organize & supervise all administrative activities that facilitate smooth process.
o Administration role for overall front office activities, purchasing request.
o Maintaining adequate filing system, manage hard copy, electronic files, and records.
o Perform secretarial and administrative tasks day-to-day activities.
o Maintain document filing system & handles incoming/outgoing documents.
o Ability to prioritize daily tasks, including distribution of documents, maintaining electronic folders, tracking and retrieval documents and drawings.
o Provide reports -Log Reports, Progress, Manpower & Status Reported.
o Prepare required forms, letters, and correspondence both external and internal.
o Handles all Business Email Correspondences between clients and overseas.
o Handles all Inter Branch Coordination via Email & Telephone conversations.
o Handles and Maintain Daily Cash Book Entries (Petty Cash).
o Operate office equipment such as fax machines, copiers, and phone systems
o Handling Site office Maintenance/ AMC renewals / Transportation Department
o Create and maintain effective internal controls for equipment inventory.

o Devise and use fruitful Sourcing strategies and business techniques to identify the lapses and loop holes for smooth functionality.
o Order Management, inventory, Customs clearance, Shipments Dispatching of parts & equipment’s.
o Create jobs in CONTROL for all air sea overland import export cross shipments.
o Manage cost billing for both Import and Export Customers all delivery ways overland shipments.
o Business organization for shipment deadlines, Documents with Custom Broker in solving discrepancies problems in the documentation & process mapping.
o Expediting with origins and update customer with order status at all stages till shipment arrival.
o Ensure receipt of shipping docs – verify original PO for custom clearance
o Updating Order Status, Tracking Air Waybills, and Date of Delivery (DOD).
o Update tracking sheet with shipment status on daily basis.
o Generates Air Waybill number with Freight forwarder carrier’s.
o Update warehouse management weekly on incoming container arrivals.
o Create internal requisition to move stock from one Distribution to another.
o Response to order status, price, tracking information and order confirmation.
o Maintain date on Oracle, ERP & SAP and additional shipment tracker report.
o (Purchasing, Order Management, shipping, advanced pricing, incentive compensation, inventory, procurement, Warehouse Management etc.
o Creates Internal PO & SO to fulfill customer order with tracking number & freight carrier details.
o Publish Micro reports to reduce business cycle time and Customer order processing cycle time.
o Study the various items to identify the fast-moving items and the slow-moving items in order to properly set the minimum and maximum inventory limits.
o Correcting invoice price and terms to enable order processing management
o ERP system up to date, like creating new part number, entering the purchasing orders, updating the received shipment.
o WMS, orders processing, inventory management, shipment dispatching, inbound & outbound, allocation, recall orders and tools / devices management.
o Order to Cash (O2C), Purchase to payable (P2P) & Inventory Cost of Sales (I2C).
o Coordination between Service center and field engineers to ensure accurate deliveries of required shipments including spare parts and devices on time.